Entering Additional Pay - Fixed Biweekly Amount

Purpose
The purpose of this task is to add earnings to an employee's record for a Fixed Biweekly Amount (e.g. PS1, “Q’s, ALP, etc.).

Helpful Hints

• The Payroll System will prorate earnings mid-pay period if there is a pay status change from "No Pay" to "Pay".
• If there is no change from "No Pay" to "Pay" entered on Job Data, the Payroll System will pay the entire pay Earnings Code and Employee Work % fields in effect at the end of the pay period.

Navigation Path
Main Menu > Payroll for North America > Employee Pay Data USA > Additional Pay (Agency)

Steps:

1. Select Main Menu.
2. Select Payroll for North America.
3. Select Employee Pay Data USA.
4. Select Additional Pay (Agency).
5. Enter employee’s EMPLID.
6. Select the Include History option. This will display all additional pay rows for the employee.
7. Select the Search button.
8. To view all Additional Pay rows for the employee, select the View All option.
9. Use the scroll arrows in the Additional Pay scroll area to see if the employee has ever received the Earnings Code before. If not, then select the (+) sign located in the upper right-hand corner of the Additional Pay bar to insert a new Earnings Code row.
10. Enter the Earnings Code.
11. Enter the Effective Date.
12. Enter the biweekly amount in the Earnings field.

NOTE: For adjustment type Earn codes, such as ‘Q’xx’ (For Overpayment Recovery) and ALP (Adjustment Location Pay), that are used to recover money owed by the employee, enter the Earnings amount using a minus (-) sign if the earnings should be deducted from the gross wages.

13. Enter the Goal Amount indicating the total amount of the earnings.
    
    NOTE: Enter a minus (-) sign for the Goal Amount if the money is to be deducted from gross wages.
14. Select the Save button.

Result
The employee will be paid additional pay, or money will be deducted from their wages, effective the date recorded.

An agency can only select additional pay earnings based on the employee's Earnings Program ID.

Bureau of State Payroll Services payroll@osc.ny.gov