Entering Additional Pay - One Time Annual Payment

Purpose
The purpose of this task is to add earnings to an employee's record when additional pay is to occur as a one-time payment (e.g. LLS).

Helpful Hints

• The Payroll System will prorate earnings mid-pay period if there is a status change from “No Pay” to “Pay”.
• If there is no change from “No Pay” to “Pay” entered on Job Data, the Payroll System will pay the entire pay Earnings Code and Employee Work % fields in effect at the end of the pay period.
• An agency can only select additional pay earnings based on the employee's Earnings Program ID.

Navigation Path
Main Menu > Payroll for North America > Employee Pay Data USA > Additional Pay (Agency)

Steps:

1. Select Main Menu.
2. Select Payroll for North America.
3. Select Employee Pay Data USA.
4. Select Additional Pay (Agency).
5. Enter employee’s EMPLID.
6. Select Include History.
7. Select the Search button.
8. To view all Additional Pay rows for the employee, select the View All option.
9. Use the scroll arrows in the Additional Pay scroll area to see if the employee has ever received the Earnings Code before.

• If not, then select the plus sign (+) located in the upper right-hand corner of the Additional Pay bar to insert a new Earnings Code row.
• If an Earnings Code row already exists for this type of Additional Pay, do not enter the Earnings Code again. Select the plus sign (+) in the Effective Date section and insert a new effective dated row.

10. Enter the desired Earnings Code.
11. Enter the Effective Date.
12. Enter the OT Eff Date.
13. Enter the desired information into the Annual Addl Earnings field.
14. Enter the date the additional pay ends.
15. Select the Save button.

Result
The employee will be paid additional pay, effective on the date recorded.

Bureau of State Payroll Services payroll@osc.ny.gov