Making an Adjustment to a Previously Paid Earnings Code

Purpose
The purpose of this task is to correct previously paid earnings that were processed on Time Entry pages.

NOTE: To adjust or change payments for the current pay period, refer to the Changing Overtime or Miscellaneous Payments procedure.

Helpful Hints

• If earnings were reported as positive earnings (e.g. overtime), adjustments are made using a minus transaction.
• If earnings were reported as negative earnings (e.g. lost time), a plus transaction must be used.

Navigation Path
Main Menu > Payroll for North America > Employee Pay Data USA > Time Entry

Steps:

1. Select Main Menu.
2. Select Payroll for North America.
3. Select Employee Pay Data USA.
4. Select Time Entry.
5. Select Add a New Value.
6. Select the Department.
7. Enter employee’s EMPLID.
8. Select the Add button.
9. Enter the original earnings begin date of the payment being adjusted.
10. Enter the original earnings end date of the payment being adjusted.
11. Enter the Earn Code for the earnings type.
12. Enter the hours/units, days and/or amount to be adjusted.

NOTE: For negative adjustments, the values entered must be preceded with a minus (-) sign.

13. To access the Time Entry Comments page to enter any comments regarding the adjustment, select the Cmts button.
14. Enter the desired information into the Time Entry Comments field.

NOTE: The Time Entry Comment should also be entered on the General Comments page for future reference.

15. Select the OK button.
16. If additional adjustments are required, select the Add a new row (Alt+7) button.
17. Select the Save button.

Result
An adjustment to a previously paid earnings code has been entered using the Time Entry page.

Bureau of State Payroll Services payroll@osc.ny.gov